Expensify

Overview

Expensify's core is still SmartScan: photograph a receipt and the expense is coded, matched, and on a report before the employee has put the phone down. It remains the most-praised feature across more than a thousand Capterra reviews, and it is why finance teams that tried to move staff to a spend platform often come back. The 2026 version layers natural-language setup, AI workflow agents in beta, and an MCP server on top, which is interesting if you are automating finance with agents and irrelevant if you just need reports filed. Pricing is the trap to read carefully: Collect is $5 per member, but Control is quoted as custom on the pricing page; the help center's formula is $18 per member on an annual subscription, $36 pay-per-use, halved with Expensify Card spend. The card discount is doing a lot of work, so model the price without it. Reviewers report duplicate-expense and sync bugs, and the migration from legacy Expensify to New Expensify is still in progress, so expect two interfaces in the wild. Buy Expensify if reimbursements and receipts are the problem and you want to keep your bank. Buy Ramp or Brex if cards and spend control come first and expense reports are a byproduct.

Pros & Cons